Enterprise Content Management Practices of An Organization
Order ID 53563633773 Type Essay Writer Level Masters Style APA Sources/References 4 Perfect Number of Pages to Order 5-10 Pages
Enterprise Content Management Practices of An Organization
Reply to Two Discussion (150 words)
Reference when it applies.
Responses to Other Students: Respond to at least 2 of your fellow classmates with at least a 150-word reply about their Primary Task Response regarding items you found to be compelling and enlightening. To help you with your discussion, please consider the following questions:
- What did you learn from your classmate’s posting?
- What additional questions do you have after reading the posting?
- What clarification do you need regarding the posting?
- What differences or similarities do you see between your posting and other classmates’ postings?
1st Discussion to reply
- How do you think the enterprise content management practices of an organization without formal enterprise content management can be evaluated? According to the story above about enterprise content management (ECM) has a strategy, method and tools that can be capture, manage, store, preserve, and delivering content along with documents that are related to organization process. In addition, if a company has an IT person and he/she doesn’t have any-type of training nor education on how (ECM) operate it can make the job difficult. I can see why many companies find their selves missing out on a huge growth, especially when it comes to international companies. However, the problem is that many companies feel intense because of the governance and regulatory guidelines. So it take’s them longer to update their system or even add the ECM data due to the cost. The best practices of an organization without formal enterprise content management that can be evaluated would be “cloud-based”. Cloud-based allow users to be able to access to software application that can run off the same internet, and computer resource. This will help kept track of any information that the clients may have. It’s also a platform of many challenges, by having high-speed tech and can be accessible from anywhere. So in other words No it will not be wise to management a company without formal ECM.
2.What steps should be followed to properly evaluate an organization’s enterprise content management practices? In order to follow proper steps to evaluate. It would be best to Evaluate Cost Compare the Value, Determine the amount of Complexity, Proper levels of Security, Find Resources, and Business need and Technology. These steps will help anyone on how to help the business in the long-run. Furthermore, most companies face economic recession organizations base on how enterprise management worth. Making it a timely matter for other companies decision. Second, how well the company know or need ECM request. By using software as a service through BCM as a streamline for any business. Also help solving any issue along the way. Third, having security that will protect the company and their clients information at all times by choosing the right security software. Then you have finding the right resources for as updating systems, right software, and training others. Last you have to determine how to balance the business and technology needs. For as recognize the company needs through ECM that relies on the system by using platform perceive drive implement.
3.Select 1 of the most likely problem of an organization’s enterprise content management infrastructure, and discuss how the difficulties could be overcome. The one I selected to be most likely a problem for organizations enterprise content management infrastructure is called “Unstructured Document Formats”. “Documents come in many layouts, from simple, structured forms to free form text on a page. If you’re only processing structured forms in standardized formats, you’re getting a percentage of the benefit of automation, but not the full potential. Processing unstructured, free form document layouts requires costly manual processing, which is error and expensive” (Benjamin Antin, 2018). And also this type of format will help make keep things in order and easy to use over an over again. Instead of recreating the same format every time you need information.
GOUGLIDIS, A.; MAVRIDIS, I.; HU, V. Security policy verification for multi-domains in cloud systems. International Journal of Information Security, [s. l.], v. 13, n. 2, p. 97–111, 2014. Disponível em: <http://search.ebscohost.com.proxy.cecybrary.com/login.aspx?direct=true&db=tsh&AN=95064448&site=ehost-live&scope=site>. Acesso em: 12 out. 2019.
POWNER, D. A. Information Technology: Agencies Need to Improve the Accuracy and Reliability of Investment Information: GAO-06-250. GAO Reports, [s. l.], p. 1, 2006. Disponível em: <http://search.ebscohost.com.proxy.cecybrary.com/login.aspx?direct=true&db=f5h&AN=19805316&site=ehost-live&scope=site>. Acesso em: 12 out. 2019
HerrNeckar, A. D. (2008). Enterprise management software approaches for economical selective outsourcing by managed service providers (Order No. 3304199). Available from ProQuest Central; ProQuest Dissertations & Theses Global. (304828588). Retrieved from https://proxy.cecybrary.com/login?url=https://search-proquest-com.proxy.cecybrary.com/docview/304828588?accountid=26967
2nd Discussion to Reply
How do you think the enterprise content management practices of an organization without formal enterprise content management can be evaluated?
First of all, I found this question a bit confusing, and really hard to research. But I came to the conclusion that this question addressed the difference between management of current information of an organization and the organized and systematic collection and organization of information (aiim, n.d.), and how to evaluate this information at hand.
All information and content management practices can be evaluated, the difference is that an organization that thinks it has control over its information without formal Enterprise Content Management (ECM), may either lose lots of time by duplicating information, lose storage valuable storage space, possibly even clients and business.
What steps should be followed to properly evaluate an organization’s enterprise content management practices?
So how do you evaluate the current ECM, and what steps should be taken? Just like a formal ECM, any ECM in existence needs to be evaluated for its core components. The core components are Capture, Management, Storage, Preservation, Delivery (M.U.S.E, 2019). It is equally important to evaluate how the data, content and documents are handled, to identify each component, and if and how they work with one another. The evaluation of the system is there to identify weaknesses as well as the strengths, and what improvements can be made.
Select 1 of the most likely problem areas of an organization’s enterprise content management infrastructure, and discuss how the difficulties could be overcome.
Although there may be many areas that could be addressed in an organizations ECM infrastructure, the one I am focusing on is the document disorganization in quality management (Laureys, 2019). Document control is a vital function in a business, and if not properly managed can cause serious consequences such as loss of business, business closure, which will create loss of jobs. To avert this possibility, it is pertinent for an organization to organize all documents, develop policies and procedures to create/update them, establish proper disposal procedures of outdated and expired documents, as well as a centralized location within the ECM with access to all individuals in need of the information. In addition, it is pertinent for all parties involved to be have knowledge of all changes that are conducted, to ensure success of the program.
aiim. (n.d.). aiim. Retrieved from What Does That Mean?: https://www.aiim.org/What-is-ECM#
Laureys, T. (2019, 01 07). AMPLEXOR. Retrieved from 6 common challenges in Enterprise Content Management: https://blog.amplexor.com/6-common-challenges-in-enterprise-content-management
M.U.S.E. (2019). Retrieved from Enterprise Content Management: https://class.ctuonline.edu/_layouts/MUSEViewer/Asset.aspx?MID=16095109&aid=16095110&pIType=read_it
Enterprise Content Management Practices of An Organization
QUALITY OF RESPONSE NO RESPONSE POOR / UNSATISFACTORY SATISFACTORY GOOD EXCELLENT Content (worth a maximum of 50% of the total points) Zero points: Student failed to submit the final paper. 20 points out of 50: The essay illustrates poor understanding of the relevant material by failing to address or incorrectly addressing the relevant content; failing to identify or inaccurately explaining/defining key concepts/ideas; ignoring or incorrectly explaining key points/claims and the reasoning behind them; and/or incorrectly or inappropriately using terminology; and elements of the response are lacking. 30 points out of 50: The essay illustrates a rudimentary understanding of the relevant material by mentioning but not full explaining the relevant content; identifying some of the key concepts/ideas though failing to fully or accurately explain many of them; using terminology, though sometimes inaccurately or inappropriately; and/or incorporating some key claims/points but failing to explain the reasoning behind them or doing so inaccurately. 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