Assessment of Staffing and Communications Management Plan

Assessment of Staffing and Communications Management Plan

Order ID	53003233773
Type	Essay
Writer Level	Masters
Style	APA
Sources/References	4
Perfect Number of Pages to Order	5-10 Pages

Description/Paper Instructions

Assessment of Staffing and Communications Management Plan

Using a provided template and a word-processing application, develop a staffing management plan and a communications management plan for a given scenario or a real-world project of your choice. Use the PMBOK Guide as the model for this assessment.

Introduction

This portfolio work project, a staffing and communications management plan, is based on your selected business or IT project. You may choose to base your assessment on the Cosmo, Inc. case study or choose your own project.

By definition, communication management “describes how, when and by whom information about the project will be administered and disseminated” (Project Management Institute, 2017, p. 569).

When dealing with human resource management in projects, we are attending to the methods that assist in organizing and managing project team members. Team members involved are aligned to roles and responsibilities that ensure the venture is successful. It is important that team members are also involved in various parts of the project, such as planning and decision making.

Challenges can occur when dealing with project team members, especially when a key player quits or is moved to another project. In this situation, the project manager needs to make sure that there is a backup team member who can take over the tasks quickly. This is to ensure that the triple constraints (time, cost, and scope) are not affected enough to negatively influence the outcome of the project.

The staffing management plan must address the areas that need to be included and how they should be implemented to ensure the project is successful. The management plan links individual success to team success, and thus, to project success.

This document is a planning tool used to define, develop, monitor, and control the project requirements. The scope management plan is an important planning document because effective scope management is necessary for project success.

Reference

Project Management Institute. Guide to the Project Management Body of Knowledge (PMBOK® Guide) — Sixth Edition and Agile Practice Guide. Newtown Square. PA. 2017.

Scenario

For this assessment, choose either Option A or Option B. You do not need to do both. Faculty will grade both options using the same scoring guide.

Option A: Based on the analysis completed by a task force at Cosmo, Inc., the marketing department must develop, implement, and test a new marketing campaign focused on maintaining current customer levels and increasing their customer base through the utilization of new technology. Refer to the Cosmo, Inc. Case Study [DOC] document for more information.

Option B: You may choose a business of your own. It must include (but is not limited to) the following criteria:

Clear business objective and a specific completion outcome.

Project team with at least three members in addition to yourself. Each member must have defined roles and responsibilities

Completion window of 180 days.

Cost estimates that serve as the basis for a budget used as part of the plan development process.

Your Role

For both Options A and B, you are the project manager.

Requirements

Microsoft Project is the recommended software tool for this course due to its wide industry acceptance and its use in many project management professional roles. If you have not already done so, follow the instructions provided through the links below to download and install software or register for an account, as required.

If you have a Capella MS Imagine account, go to Step 2. Otherwise, see the instructions for registering an account at MS Imagine’ – Registration.

Log into the Capella Microsoft Imagine WebStore.

Identify the version of MS Project that is compatible with your operating system.

Download and install.

If you encounter any difficulties in the download and installation process, post a detailed question in the Ask Your Faculty Discussion in the menu dropdown when you click the image of your faculty. They should be able to help you or point you in the right direction for the answers you need.

Using Project in this course helps prepare you for future professional PM roles and responsibilities. Please use Project for tasks the software supports. If you have access to other tools such as Microsoft Visio, PowerPoint, and Word, or other project management software you believe may still meet the requirements of this course, please discuss your selected alternative with faculty.

Use the PMBOK® Guide as the model for developing the deliverables.

Part 1: Staffing Management Plan

The staffing management plan document should contain the following components (at minimum):

Describe staff acquisition needs and process.

Explain training needs.

Detail recognition and rewards.

Create an organizational chart.

Identify and analyze stakeholders to include their level of engagement and interest in the project.

Develop a timetable.

Describe release criteria.

Explain the safety component.

Part 2: Communications Management Plan

Develop a communications management plan to be distributed to the stakeholders of the project.

You may choose to use the Communications Plan [DOC] template or devise your own document to complete this assessment.

The document should be succinct and contain the following components (at minimum):

Provide project specific information including project name, sponsor name and project manager.

Provide a narrative introduction describing the objectives, stakeholders, and topics related to project communications.

Complete the Communication matrix.

Preparation

Use the software of your choice to develop the deliverables for this assessment.

This assessment has two parts and two deliverables:

Part A: Develop a staffing management plan document using your choice of word-processing applications, including Microsoft Word.

Part B: Using the Communications Plan [DOC] template or a document you make yourself, include the following in your project communication management plan.

Deliverable Format

References: There is no set number of references required for this assessment. Use scholarly or academic sources where applicable.

Format:

Use the provided Communications Plan [DOC] template or another format as appropriate.

Use your choice of Microsoft Word, Visio, or PowerPoint to develop the Staffing Management Plan, including the organizational chart.

The Communications Plan and Staffing Management Plan are professional documents and must follow the corresponding Academic and Professional Document Guidelines, including single-spaced paragraphs.

Use APA style and format for references and in-text citations.

Length: Utilize the template, including the title page and reference page.

Evaluation

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies through corresponding scoring guide criteria:

Competency 2: Lead and manage teams, users, stakeholders, and sponsors.

Describe staff acquisition requirements, process, training needs, and recognition and rewards.

Create an organizational chart to identify and analyze stakeholders (their level of engagement and interest in the project).

Develop a timetable for the project.

Describe release criteria.

Explain the safety component.

Competency 3: Communicate with project stakeholders and sponsors.

Describe the communication form and frequency requirements and expectations.

Describe communication responsibilities of team members.

Explain the purpose and rationale of the communications management plan.

Faculty will use the scoring guide to review your deliverable as if they were your immediate supervisor. Review the scoring guide prior to developing and submitting your assessment.

Assessment of Staffing and Communications Management Plan

RUBRIC QUALITY OF RESPONSE NO RESPONSE POOR / UNSATISFACTORY SATISFACTORY GOOD EXCELLENT Content (worth a maximum of 50% of the total points) Zero points:  Student failed to submit the final paper. 20 points out of 50:  The essay illustrates poor understanding of the relevant material by failing to address or incorrectly addressing the relevant content; failing to identify or inaccurately explaining/defining key concepts/ideas; ignoring or incorrectly explaining key points/claims and the reasoning behind them; and/or incorrectly or inappropriately using terminology; and elements of the response are lacking. 30 points out of 50:  The essay illustrates a rudimentary understanding of the relevant material by mentioning but not full explaining the relevant content; identifying some of the key concepts/ideas though failing to fully or accurately explain many of them; using terminology, though sometimes inaccurately or inappropriately; and/or incorporating some key claims/points but failing to explain the reasoning behind them or doing so inaccurately.  Elements of the required response may also be lacking. 40 points out of 50:  The essay illustrates solid understanding of the relevant material by correctly addressing most of the relevant content; identifying and explaining most of the key concepts/ideas; using correct terminology; explaining the reasoning behind most of the key points/claims; and/or where necessary or useful, substantiating some points with accurate examples.  The answer is complete. 50 points:  The essay illustrates exemplary understanding of the relevant material by thoroughly and correctly addressing the relevant content; identifying and explaining all of the key concepts/ideas; using correct terminology explaining the reasoning behind key points/claims and substantiating, as necessary/useful, points with several accurate and illuminating examples.  No aspects of the required answer are missing. Use of Sources (worth a maximum of 20% of the total points). Zero points:  Student failed to include citations and/or references. Or the student failed to submit a final paper. 5 out 20 points:  Sources are seldom cited to support statements and/or format of citations are not recognizable as APA 6th Edition format. There are major errors in the formation of the references and citations. And/or there is a major reliance on highly questionable. The Student fails to provide an adequate synthesis of research collected for the paper. 10 out 20 points:  References to scholarly sources are occasionally given; many statements seem unsubstantiated.  Frequent errors in APA 6th Edition format, leaving the reader confused about the source of the information. There are significant errors of the formation in the references and citations. And/or there is a significant use of highly questionable sources. 15 out 20 points:  Credible Scholarly sources are used effectively support claims and are, for the most part, clear and fairly represented.  APA 6th Edition is used with only a few minor errors.  There are minor errors in reference and/or citations. And/or there is some use of questionable sources. 20 points:  Credible scholarly sources are used to give compelling evidence to support claims and are clearly and fairly represented.  APA 6th Edition format is used accurately and consistently. The student uses above the maximum required references in the development of the assignment. Grammar (worth maximum of 20% of total points) Zero points:  Student failed to submit the final paper. 5 points out of 20:  The paper does not communicate ideas/points clearly due to inappropriate use of terminology and vague language; thoughts and sentences are disjointed or incomprehensible; organization lacking; and/or numerous grammatical, spelling/punctuation errors  10 points out 20:  The paper is often unclear and difficult to follow due to some inappropriate terminology and/or vague language; ideas may be fragmented, wandering and/or repetitive; poor organization; and/or some grammatical, spelling, punctuation errors 15 points out of 20:  The paper is mostly clear as a result of appropriate use of terminology and minimal vagueness; no tangents and no repetition; fairly good organization; almost perfect grammar, spelling, punctuation, and word usage. 20 points:  The paper is clear, concise, and a pleasure to read as a result of appropriate and precise use of terminology; total coherence of thoughts and presentation and logical organization; and the essay is error free. Structure of the Paper (worth 10% of total points) Zero points:  Student failed to submit the final paper. 3 points out of 10: Student needs to develop better formatting skills. The paper omits significant structural elements required for and APA 6th edition paper. Formatting of the paper has major flaws. The paper does not conform to APA 6th edition requirements whatsoever. 5 points out of 10: Appearance of final paper demonstrates the student’s limited ability to format the paper. There are significant errors in formatting and/or the total omission of major components of an APA 6th edition paper. They can include the omission of the cover page, abstract, and page numbers. Additionally the page has major formatting issues with spacing or paragraph formation. Font size might not conform to size requirements.  The student also significantly writes too large or too short of and paper 7 points out of 10: Research paper presents an above-average use of formatting skills. The paper has slight errors within the paper. This can include small errors or omissions with the cover page, abstract, page number, and headers. There could be also slight formatting issues with the document spacing or the font Additionally the paper might slightly exceed or undershoot the specific number of required written pages for the assignment. 10 points: Student provides a high-caliber, formatted paper. This includes an APA 6th edition cover page, abstract, page number, headers and is double spaced in 12’ Times Roman Font. Additionally, the paper conforms to the specific number of required written pages and neither goes over or under the specified length of the paper.
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